Do you try to organize your day, week or month? If you attempt to juggle multiple priorities, staying organized through it all is key. It is helpful to organize your day so that you are able to nail your “to do” list but also meet your business goals and objectives.
Here are 3 ways to get organized:
- Keep to your schedule! If you are able to keep to your schedule by starting and ending things on time, there is an opportunity to move forward with your other projects. “Time chunking” which involves dedicating or setting aside time to do that one thing and that thing alone is a way to keep to your schedule. Mike Vardy describes “time chunking” as the concept of “breaking up your day into larger chunks instead of reacting to constant interruptions. The more chunks of time you can devote to specific tasks, the fewer start-up moments you will have, and your efficiency improves commensurately.”
- Prioritization is key! Since time is such a valuable commodity, it is helpful to prioritize your responsibilities or projects. This may sound like a “no-brainer” but it’s important to plan your day, week, and month. It is important to know where you are heading! You are able to achieve this when you have a clear picture of the things that are the priority.
- Time is short but you can get more money! Let’s just say you don’t have to wear a million hats in the world of being a “solopreneur” or “entrepreneur.” It pays to focus on what you do best! Remember you went in business to solve a problem for your clients/customers. It is difficult to focus on that if you major in the minutia. And quite frankly, why even bother focusing on the projects that you least enjoy. You can get support for those projects…like a Virtual Assistant!
Remember organization is key and can help you in supporting your customers and clients. Happy organizing!
When you look at this graphic, think about the words peace, focus, balance, and clarity! What do these words mean to you? What word would you add to the empty square?
Have you found yourself busy as ever during the summer? Have you found that you have tried to find a way to declutter when it comes to work and life? Just as you take time to “spring clean” and toss out things that you might not need; it is important to inventory during the summer as well and find out ways to declutter.
Here are 3 ways to declutter:
- Delegate, delegate, delegate! Just think about the time you gain by delegating the duties that simply take up too much of your time! Your time is a precious commodity! Wouldn’t it be great to know that projects are moving forward without having to follow-up on every detail? Wouldn’t it be great to have an extra pair of hands to help with some work around the house? Ask yourself what projects do you enjoy? What do you least enjoy but are projects that are routine and are crucial to your work and life? Those are some of the tasks that you can delegate!
- Only answer an email or phone call if it’s critical and you know who it is! Yes, I actually did say this! Answering that email or phone call within that moment could be a distraction. And can literally shift your focus from what you were working on before the email or call. Franklin Covey in his body of work entitled, “5 Choices to Extraordinary Productivity” defines how we use work time as 70% urgencies and irrelevancies and 30% important priorities.” Think about establishing a numbering or color system for those “must email or phone calls” based upon what works for you. For example, this system could be 1, 2, 3 for high, middle, or low priority. The color system could be red, yellow, green for urgent, caution, and no action/for your information.
- Allow yourself to shift gears! When you are driving a car and shifting gears, you have to adjust based upon the road, hill, or what is around you. The same applies when you navigate through work and life. You have to prepare for the bumps or challenges that might come your way. And also as you are shifting gears, allow yourself the opportunity to make mistakes. When you are working on your successes in work and life, you might have some mistakes along the way. The key is learning from the bumps or challenges. We absolutely love the subtitle from Sam Weinman’s book, “Win at Losing.” It is true that, “our biggest setbacks can lead to our greatest gains.”
You can declutter in work and life. Don’t be afraid to delegate; only answer when it’s critical and you know who it is; and allow yourself to shift gears. And if you need help with delegation, schedule a free consultation with us here to find out how we can help!